Archiving Scheduling Agreements in Sap

If you`re using SAP (Systems, Applications, and Products) for your business, you`re probably familiar with scheduling agreements. These agreements define the terms and conditions of a long-term purchase arrangement between a supplier and a customer. But what happens when these agreements expire or are no longer needed? That`s where archiving comes in. In this article, we`ll explore how to archive scheduling agreements in SAP.

Archiving scheduling agreements is important for several reasons. First, it helps to declutter your system and free up space. Second, it ensures that only relevant and up-to-date data is available for analysis. Third, it can help you meet regulatory compliance requirements by retaining only necessary data.

To archive scheduling agreements in SAP, follow these steps:

1. Go to the SAP menu and select Logistics > Materials Management > Purchasing > Outline Agreement > Scheduling Agreement > Archive > Archive Sched. Agreements.

2. Choose the selection criteria for the archiving process. You can select scheduling agreements based on date, vendor, material, or other criteria.

3. Click on the Execute button to start the archiving process. SAP will create a list of the scheduling agreements that meet the selection criteria.

4. Review the list of scheduling agreements and make sure that the right agreements are selected for archiving. You can add or remove agreements from the list as required.

5. Click on the Archive button to start the actual archiving process. SAP will move the selected scheduling agreements to an archive file and remove them from the active system.

6. Verify that the scheduling agreements are successfully archived. You can do this by going to the Archive Information System and checking the archived data.

Note that archiving scheduling agreements in SAP requires authorization. Make sure that you have the necessary authorization before attempting to archive any data.

In addition to archiving scheduling agreements, you may also want to archive other types of data in SAP, such as purchase orders, invoices, and material masters. Archiving these types of data can also help to keep your system clean and efficient.

In conclusion, archiving scheduling agreements in SAP is an important process that can help you manage your data more effectively. With the right selection criteria and authorization, you can easily archive old or unnecessary scheduling agreements and free up space in your system.